Let's talk about a company's address.

Not Legal Advice: This article is intended for information only. It is not legal advice. Legal issues  are complicated matters and vary in everyone’s case. You should seek legal advice before considering taking any steps based on this article. 

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📬 Understanding Your Company’s Addresses

Not all mail should go to your lawyer.

When operating a company, it’s important to know which address to use for which purpose. Sager Law Corporation may agree to act as your Registered and Records Office (R&R Office) — but that doesn’t mean every piece of mail should be sent to us.

Changing your R&R Office from our firm to another address will not automatically update your address with banks, the Canada Revenue Agency (CRA), or other institutions.

This article outlines the main address types your company may use and offers practical tips for managing them.

🏛️ 1. Registered and Records Office

If Sager Law Corporation serves as your R&R Office, someone suing the company can serve legal documents by registered mail to our office. This matters because the company has 21 days from the effective date of service to respond — or risk a default judgment.

In some cases, other legal notices may also come to our office.

We handle these promptly.

💡 Only lawsuits and formal legal notices should be sent to our office. Other company mail should go elsewhere.

🏦 2. Address with Banks

Your bank should use the company’s business mailing address, not its R&R Office address. Sometimes banks mistakenly copy the R&R Office address from incorporation records.

If that happens, changing your R&R Office will not update the bank’s system automatically.

✅ Tip: Confirm with your bank that it uses your current business address for all communications.

🧾 3. Address with Canada Revenue Agency (CRA)

When a company is incorporated in B.C., the initial R&R Office address is automatically sent to the CRA.

At Sager Law Corporation, when we incorporate a company, we typically list the business address in the initial application and then file a separate change to appoint our firm as the R&R Office. This ensures CRA keeps your business address for tax matters, while we handle legal notices at our office.

If CRA still has our address on file, changing your R&R Office later won’t automatically update it.

✅ Tip: Log in to your CRA account or call CRA to verify your business address is correct.

🏠 4. Address with BC Assessment & the Land Title Office

When your company owns real estate, the address on the property title becomes the one used by BC Assessment, the municipality, and the provincial government for property taxes and other correspondence.

If our office address appears on the title, changing your R&R Office will not update it. You must file a Change of Address form directly with BC Assessment.

⚖️ 5. Contractual or Legal Notice Addresses

If our office address was provided in a contract or agreement as the address for legal notices, it may remain valid even if your R&R Office changes.

✅ Best Practice: When possible, list your notice address as

“Registered and Records Office Address” instead of a specific street address. This gives you flexibility if your R&R Office changes later.

🔒 6. Privacy Considerations

The following addresses are publicly available:

• The address of the registered owner of real property

• The company’s R&R Office address

• The addresses of company directors

  
  

Using a home address can expose personal information. Historic filings may remain visible permanently.

✅ Tip: Use a business whenever possible. Once listed publicly, past addresses may stay visible forever.

💼 Summary

• Changing your R&R Office does not update your address with banks, CRA, or BC Assessment.

• Keep your business mailing address consistent and updated across all institutions.

• Protect your privacy by avoiding personal addresses in public filings.